We are seeking a skilled and experienced Project Administrator to provide high quality administrative and clerical support to the Chilypep Management Team and wider project teams.

Job title: Project Administrator (secondment cover)

Salary scale: Chilypep Scale 10: (£22,943.36) to 11 (£23,390.38), pro rata (FTE is 37 hours/week), funded until 31st March 2025
Hours of work: 18.5 hours per week (possibly to be increased to 22.5 depending on funding).
Pension: 8% employer contribution
Leave entitlement: 38 days leave, including bank holidays (pro rata)
Other Benefits: Access to clinical supervision; BHN Extra’s: cycle to work scheme, bYond prepaid spending card and Extras Discounts.
Place of work: 11 Southey Hill, Sheffield, S5 8BB. Note: during the refurbishment of the Southey Office (approx. March-August 2024), place of work will be hybrid (home and one or more temporary bases in Sheffield, tbc)
Duration: This post is initially until 31st March 2025 but may be extended should further funding be secured

This is a key role, providing administrative support to the organisation across our two sites, and to project staff. We need someone with the skills, expertise, knowledge and confidence to carry out administration and coordination tasks in a fast-moving environment.

In return, you will work in a supportive, caring organisation that values the talent and passion of our committed and creative staff team. With a range of benefits including a generous leave allowance and pension contribution, this is a great opportunity for the right candidate!

You will have knowledge, experience and skills in:
• Office and administration systems (including Management Information Systems)
• Microsoft Office Packages
• GDPR and data protection regulations
• Developing and applying new administration processes to increase efficiency
• Organising and supporting meetings, training and/or events

You will have excellent interpersonal and communication skills including written, verbal and over the phone with a diverse range of people. With the ability to calmly juggle a wide range of competing demands and work to tight deadlines, you will have excellent problem solving/multi-tasking skills, and a proven ability to work to a high level of accuracy and attention to detail. You will be able to work both in a team and on your own initiative to meet objectives and develop your own skills.

You will be educated to at least Level 3 in a relevant field (e.g. business studies, office and administration), or equivalent, through experience. You will be self-motivated with a flexible approach to the role, due to the need to work from home as well as in our office bases at times. You will have a sound work ethic and commitment to personal and professional development and an understanding of, and demonstrable commitment to, Equal Opportunities and Anti-Discriminatory Practice.

Chilypep are an equal opportunity employer. We are committed to diversity and inclusion and ensuring equality of opportunity in our recruitment processes for staff and volunteers. Our mission is to welcome everyone and create inclusive teams. We celebrate differences and encourage everyone to join us and be themselves at work. Our policy is to recruit a diverse workforce and follow the guidelines of the Equality Act. We are an employer that values lived experience at all levels of our organisation.

Our priority is to safeguard and protect the Children and Young People we work with, and we operate within strict Safe Recruitment Practices, including a DBS check, social media check, and 2 references covering a period on no less than 3 years for all staff and volunteers.

All candidates must have existing permission to work in the UK.

Closing date for applications: Monday 26th February 2024 @ 9am

Interviews to be held in person on: Monday 4th March 2024

We would prefer potential applicants to use our website to download the application pack, but if this is not possible, please email us at: recruitment@chilypep.org.uk

CHILYPEP Job Application Form

Criminal Records Declaration Form

DBS Policy

Statement Ex-Offenders

Equality and Diversity Monitoring Form – 2023

Project Administrator (secondment cover) Job Description v final